Add your patients
Enter visit times, payer rule, planned codes, group eligibility, and concurrent billing eligibility.
BUILT FOR OUTPATIENT THERAPY WORKFLOWS
Turn a complicated schedule into a clear billing blueprint.
Billing Buddy helps therapists plan overlapping schedules, visualize supported unit allocations, and catch billing opportunities before the day gets away from you.
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Designed to support clinical judgment — not replace it.
14:00
14:08
14:16
Planning preference applied
Each feasible treatment patient receives at least one timed unit.
MC1
2 charges
COMM1
5 charges
COMM2
5 charges
Complex schedulesMade easier to visualize
Mixed payer rulesHandled patient by patient
Overlapping careReviewed with safeguards
Therapist controlYou make the final call
HOW IT WORKS
From schedule to blueprint in three steps.
Billing Buddy keeps the workflow fast enough to use during a real clinic day.
Create the Billing Blueprint
Billing Buddy evaluates the schedule and proposes a supported allocation across the entire block.
Review and adjust
Compare the plan with what actually happened, review warnings, and make the final billing decision yourself.
WHAT BILLING BUDDY DOES
Built around the scheduling problems therapists actually face.
The goal is simple: help make complicated billing decisions easier to see, easier to explain, and easier to review.
Multiple billing rules
Supports Medicare-style 8-minute aggregate logic and Rule-of-8s planning on a patient-by-patient basis.
Overlap-aware planning
Considers visit windows, concurrency eligibility, manual therapy exclusivity, group time, and schedule capacity.
Planning preferences
Choose a more practical “At Least One Timed Unit” plan or view the maximum supported charge scenario.
Clear explanations
Contextual explanations help show why a unit was or was not supported instead of presenting a black-box answer.
Final review workflow
Update the final blueprint when care differs from the plan and compare the original plan with actual treatment.
Blueprint history
Review recent blueprints to revisit prior schedules and supported charge mixes without rebuilding them from scratch.
SAFEGUARDS, NOT AUTOPILOT
Billing Buddy advises. The therapist decides.
Billing Buddy is designed to surface supported options and flag potential conflicts while keeping the therapist in control of the final billing decision.
- Flags schedule-capacity concerns instead of silently ignoring them.
- Accounts for group eligibility and concurrent treatment restrictions.
- Explains when a billing threshold is met but the planned timeline does not support it.
- Lets actual treatment be reviewed and adjusted rather than forcing the original plan to be treated as fact.
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The goal is not to tell the therapist what happened. It is to give the therapist a clear framework for deciding what the documented treatment supports.
Billing Buddy product philosophy
FAQ
Questions therapists may have.
Is Billing Buddy a billing or compliance guarantee?
No. Billing Buddy is a planning and review aid. Payer policies, documentation requirements, contracts, local rules, and clinical circumstances can vary. The therapist and billing organization remain responsible for the final claim.
Does it only work for Medicare patients?
No. Billing Buddy can plan patients under different timing rules within the same schedule block, including Medicare-style aggregate timing and Rule-of-8s workflows.
Can it handle more than one patient at a time?
Yes. Overlapping schedules are one of the core problems Billing Buddy was built to help visualize, including group-eligible and concurrent-eligible treatment scenarios.
Does Billing Buddy choose what I have to bill?
No. It proposes a supported blueprint and gives you information to review. The clinician remains the final decision-maker.
READY TO BUILD A BLUEPRINT?
See Billing Buddy in action.
Open the current web app and build a schedule in minutes.